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Workplace Traineeships

A Workplace Traineeship is an arrangement between the employer and the employee that allows the employee to complete a nationally recognised qualification on the job. At Tubal, we are highly experienced in the coordination and implementation of workplace traineeships, and pride ourselves on our efficient systems, consistent communication and contact with participants and employers. Our traineeship systems are reliable and effective, and the feedback we receive from our employers and students is of a very high quality.

Benefits of Workplace Traineeships: For Employers
  • Financial incentives from the Federal Government and WA State Government for the employer of up to $4,000 per trainee, plus payroll tax exemptions (where applicable).
  • Payroll tax exemptions to the employer for the duration of the traineeship.
  • Motivated and qualified employees, resulting in increased workplace performance.
  • Training and assessment takes place on-the-job, not in the classroom.
  • Employees are recognised for the work they already do.
  • Training and assessment is driven and recorded online on the Tubal Learning Management System, no need for assignments or workbooks.
  • Career pathway for employees.
Benefits of Workplace Traineeships: For Trainees
  • Receive a Nationally Recognised Qualification while you’re working in your chosen career industry.
  • Your employer may agree to pay the enrolment fees associated with your traineeship.
  • Training and assessment takes place on the job and via the online Tubal System, not in the classroom, and there are no assignments or workbooks.
  • You are recognised for the work you already do.
  • Great way to move forward in your career!
Funding and Subsidies for Employers and Trainees

If employees undertake their qualification as part of a Workplace Traineeship Arrangement, then the organisation for whom they are working may be eligible for federal government incentives of up to $4,000 per trainee. The WA State Government’s ‘User Choice’ arrangement may also partially fund the training and assessment fees for new full and part time employees who meet the eligibility criteria.

To determine if trainees are eligible to attract incentives and user choice funding, contact should be made with a local Australian Apprentice Support Network Provider (AASN). A full list of AASN providers can be found here. Tubal does not manage the funding or incentive arrangements for traineeships, however we can provide a breakdown of potential incentives and indicative fees for individuals or groups of employees. We are also more than happy to make contact with an AASN provider to facilitate the next step in the traineeship process.

Generally, to be eligible for federal incentives the worker must be:

  • Working more than 15 hours per week (37.5 hours per week for Full Time)
  • A new worker (Less than 3 months Full time, 12 months part time)
  • A permanent resident or citizen of Australia
  • Enrolling in a qualification that is on the funded traineeship list
Employment Type Qualification Commencement(paid at 6 months) Completion
Full Time Certificate III or IV $1,500 $2,500
Part Time Certificate III or IV $1,500
Fees and Charges

A training and assessment fee calculated on the total hours of the qualification established by the WA State Department of Training and Workforce Development is required to be paid for each participant. The hourly rate is $3.25 for Certificate III and IV qualifications, and $5.79 for Diploma’s. The employer will be advised of the enrolment fee breakdown prior to commencement of training and will be invoiced by Tubal, with payment terms subject to the payment services agreement signed with Tubal.

Our indicative fees can be viewed here.

Fee Concession Entitlement

The following students are entitled to a concessions rate on course fees at Certificate I through Certificate IV, except for Foundation Skills Courses.  Concessions rates available for students that can provide evidence of the following:

Persons and dependents of persons holding a:

  • healthcare card
  • pensioner concession card
  • Repatriation Health Benefits Card issued by the Department of Veterans’ Affairs

Persons and dependents of persons in receipt of:

  • Youth Allowance

Persons who are inmates of a custodial institution.

Secondary school aged persons, not enrolled at school (born before 1/7/2000 for 2018 concessions).

Proof of current eligibility for concession must be supplied at the time of enrolment, and will be secured on the student file.

If the concession is valid for part of the enrolment period, then only eligible units commenced on or after the start date and prior to the expiry of the concession will attract the concession rate. From Section 6.3.1 of the DTWD VET Fees and Charges Policy

Payroll Tax exemption
The WA State Government provides payroll tax exemptions to employers (where applicable) for each employee undertaking a traineeship. The exemption will apply for the duration of the traineeship. For example, the employer of an employee with a salary package of $50,000 per year would receive a $2,750 payroll tax exemption each year for the duration of the traineeship.
Existing worker traineeships
The Federal Government does not provide incentive funding for Existing Workers undertaking a qualification as a traineeship. Most existing workers also do not qualify for the WA State Government’s ‘User Choice’ funding for training and assessment, as such the employer is invoiced a fee for service by Tubal for training and assessment services of each participant. Payment is required subject to the payment services agreement signed with Tubal. Existing worker traineeships can be eligible for Payroll Tax exemptions.
Training and Assessment process

All training and assessment conducted through Tubal consists of a series of tasks which reflect the participant’s job requirements, qualification requirements and skills and knowledge needs. Participants will perform these tasks within the workplace over a period of time with guidance and training from their workplace supervisor/manager. A dedicated and qualified trainer and assessor from Tubal will conduct regular workplace visits (usually once a month) to provide any assistance with learning, assessment and advice in regards to the progress of the participant in performing the required tasks. During these visits, the trainer will also provide feedback to the participants, gain feedback from their supervisor/manager and introduce the next cluster of units of competency within their training program.

The Tubal trainer and assessor will also generally work through a predefined series of knowledge assessment questions with the participant during this workplace visit. Learning material and resources are provided to the participant via the Tubal Learning Management System (LMS) to help guide and prepare them for these assessments.

Participants are also required to self-assess against each task by confirming whether or not they can perform all components of the task, either as part of their current or as a result of previous employment.

The Tubal Assessors will determine participants’ competency against:
⇒ The participant’s self-assessment
⇒ Previously evidenced workplace skills and knowledge
⇒ The required knowledge and skills to perform tasks in their current workplace
⇒ Employer/manager confirmation that all tasks are being performed, which includes meeting all workplace requirements
⇒ Validation through Tubal’s status as a Registered Training Organisation’s (RTO).

The process of training and assessment incorporates regular workplace visits to enable all training and assessment to be conducted as outlined above. Participants and managers receive assistance and support through ongoing access to the Tubal LMS and their trainers and assessors via phone, email and face-to-face discussions. Participants will also receive text message reminders for upcoming assessment visits.

Tubal Learning Management System (LMS)

Tubal’s training and assessment processes are centred around our online Tubal Learning Management System. The Tubal LMS has been designed by training industry experts, in consultation with some of Australia’s leading programmers, and has evolved over a period of more than 10 years.

The Tubal LMS is a secure online management portal that is only accessible to the participant, their trainer and assessor and their chosen supervisor/manager. It essentially replaces the need for a training workbook, and ensures security and legal compliance of all input from the parties involved in the training and assessment process. The Tubal LMS is uniquely designed to encourage participants to build on their existing work skills and knowledge and demonstrate competency whilst meeting their daily work commitments.

The Tubal LMS has significant benefits, including:
⇒ there are no workbooks or documents
⇒ all entries, comments and uploads are time-stamped and secure
⇒ a broader and more accurate work-based assessment is offered
⇒ participants can be coached, trained and assessed remotely, if required
⇒ Links to relevant resources and further learning are provided within each unit of competence.

This learning and assessment process with the Tubal Learning Management System is efficient and accurate, resulting in well above average outcomes.  Participants and employers find it easy and convenient, and become directly involved in the process.

Tubal is a preferred training provider to deliver Workplace Traineeships in Western Australia through the Department of Training and Workforce Development.

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Upcoming Short Courses

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I thought this course was a great experience and I loved how organised the process and system was.Everything was clearly explained and outlined, instructions were given when needed and support was available at all times. Every staff member I came across was friendly and helpful. Overall I am very pleased with the simplicity of this course. I couldn’t fault it. THANKYOU!


Hospitality Worker

I found the training to be informative and rewarding. It was clearly explained to me, and any support required from my trainer was always offered and appreciated. Thankyou!


Holiday Park Manager, BIG4

For more information, please contact Tubal

email or call 1300 488 225

022032051 041